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Is Project Management All Administration?

Banyak orang yg memang mis-understanding dg Project Management Skills ini. Seperti pekerjaan Business Planning, Project Management sering kali di salah artikan dengan adminsitrative work. Padahal kalau seorang Project Management Profesional melakukan pekerjaannya selevel dengan seorang administrasi, saya jamin proyek yg ditangani akan amburadul. Menurut gwProject Management itu 25% Admin, 50% Drive the project, 25% Change Management tergantung bagaimana bentuk proyeknya.

Peran penting soerang project manager, project controll atau project management organization leader adalah men-‘DRIVE’ project team utk bisa memenuhi semua milestones yg ada. Seorang Project Manager yg ideal harus mempunyai soft skill yg baik.

bisa dibilang untuk sebuah project, tim project management adalah otak dan orang-orang yang paling bertanggung jawab dari kesusksesan dalam mencapai sasaran proyek.

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Is project management all administration?

By Tom Mochal, TechRepublic http://www.techrepublic.com

Question

I’m thinking about switching my focus to project management. The concern I have is that it seems that most project managers I know spend the bulk of their time dealing with administrative paperwork. I’m sure there is more to the job than that, but how much of the role is administrative?

Answer

I know a lot of project managers would agree with your comment that it seems like administrative work takes up a lot of their time. However, to be honest, administrative work is in the eye of the beholder, so to speak. What one person sees as dull administrative work might be a vital part of controlling the project to another person.

Defining what makes up administrative work can be a tricky proposition. Some project managers think that anytime a document is involved, it is an administrative task. Some might go as far as to say that anything that requires writing (or typing) is administrative. But, generally, administrative work should be defined more by its relationship to the project rather than the type of work it is.

For example, if your organization requires some type of report that is not project-focused, you might say that it is administrative. You may also participate in other non-project-related activities, such as Interviewing new employees, filling out surveys, and responding to management requests for information, and that work might also be considered administrative. Still, there are jobs that fall into the project manager’s domain that have every appearance of being administrative work, but aren’t.

A quick definition of project management This is probably overkill, but it might help to quickly define the ¬†Project manager’s job. In general, the project manager is responsible for the overall success of the project. He or she leads the team through a definition and planning phase and then monitors and controls the¬† Project until it successfully concludes. This would include managing scope,

issues, quality, and so on. Notice that performing general administrative work  is not a part of that simple definition.

 

In addition, the project team may or may not report functionally to the project manager. The project team members may report to a different  manager for things like performance reviews, while reporting to the project  manager for their workload. In other companies, the functional reporting relationship goes directly to the project manager.

 

However, in either case, the project manager must also perform people-management responsibilities. This includes soft skills like listening, providing feedback, being empathetic, providing leadership,  and so on.

 

It’s all part of the job

As I mentioned earlier, many jobs that are part of the project¬† management landscape feature elements of administrative work, but they are too critical to the project to be correctly called anything other than the project manager’s job. Here are a few examples of this type of project management work:

 

 

*            Handling status reporting: I think you can tell a lot  about the mind-set of a project manager based on how he or she looks at  status reporting. Many project managers think that status reporting falls

under administrative work. I think that status reporting falls directly under  the jurisdiction of a project manager in order to proactively communicate status. When I am in a project management role, I plan out the best way  to deliver status updates to my stakeholders as a part of a communication plan. To me, this is not administrative work. This is a fundamental  part of my project management responsibilities.

*            Updating the work plan: I have mentored project managers  who hated to update a work plan and thought that work plans were an administrative burden. To me, updating the work plan is one of the core responsibilities of the project manager.

*            Completing a project definition: Again, many project  managers just want to get going and start the work. To them, planning is an afterthought and not something that should hold up a project. To me, if

the project manager views the definition process as administrative work, it implies a certain lack of project management maturity. There is always  a legitimate question as to how much planning is required, but there  never should be a question about doing it or not doing it.

*            Updating project logs and forms: Many projects have forms  that are used to request scope changes, or perhaps the project manager keeps track of issues on an issues log.

*            Conducting performance reviews: If you have project team members that report to you, you undoubtedly have some paperwork  affiliated with the performance review process. This has a direct tie to your people-management role.

The final word

I hope this response gives you some more insight into the project management role. Much of what might appear to be administrative work is really the direct input or output related to project management or  people management. Project managers can master this aspect of their job and relegate it to a smaller percentage of their time. However, if you have  an aversion to this type of work, project management may not be right for  you.

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  1. 01/28/2010 at 4:26 pm

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